Hall Rental

St. Philip's Hall Rental

St. Philip the Apostle offers rental facilities to outside non-profit groups and to registered, active parishioners. Perfect for receptions after such Catholic sacramental events as baptisms, weddings, or funerals; also some possibility for anniversaries, retreats, classes, or meetings.

We are a non-profit religious organization and charge only an administrative fee for the use of our facility. As such, we reserve the right to refuse service in accordance with our religion's conscience (religious beliefs) as provided for by federal and state law.

For more information on availability, rental fees and building use policies, leave a message for the "Hall Coordinator" at 707-874-3812 or email the office.

Hall Fee Schedule and Rental Conditions: Please see below.

Hall Fee Schedule and Rental Conditions

St Philip the Apostle Church
Box 339
Occidental, California 95465
Hall Fee Schedule and Rental Conditions

Hall rates for dinners/receptions will be for a 30 hour period. This 30 hour period will include setup time, the event and the take down and cleanup activities. Hall rental includes the main hall and adjacent rooms, use of the kitchen for staging of food only, tables and chairs, linens, dining ware, glassware and eating utensils. The hall occupancy limitations are for seated events, 125, and standing events, 250.

Additional hours exceeding 30 hours, or part thereof, will be charged at a rate of $100.00 per hour and $12.50 per hour for the Hall supervisor. The hours will accumulate based on the renter’s request to have the hall opened by the Hall supervisor. The Hall supervisor will lock the Hall at the time the renter completes event activities and leaves the premises. If the renter is late for their requested opening time there will no adjustment made to the scheduled time requested.

      Hall rental fee $1300
Hall Supervisor (30  hours at $12.50/hr.) $540
Hall liability insurance $95

Total Hall rental fees $1935
     Refundable security deposit (due with application to hold date) $750.00

Total fees due$ $2685.00

Kitchen use for food preparation (cooking, use of any heating appliance and cleanup) $50.00/hr

   Kitchen use requires a $200 cleaning deposit

  Hall rates for seminars, meetings, conferences, retreats include tables and chairs for a two hour minimum. Rental fee for two hours $100

Each additional hour or part thereof $50.00

Hall supervisor $12.50/hr

Use of kitchen (for food staging and serving, no prep or cooking)            $30.00/hr.
            (Kitchen use requires a $100 cleaning deposit)

Parishioners who are registered members of the parish and who regularly support the parish through the use of weekly offertory envelopes or the PayPal donor program will be entitled to a $500 discount off the hall rental use fee. This applies to all rentals, including wedding receptions.

Weddings scheduled at St. Philip the Apostle Church in Occidental or St. Teresa of Avila Church in Bodega are entitled to a $300 discount on the Hall rental fee.

Parish Hall Policies
The facilities at St. Philip the Apostle Catholic Church are primarily for the use of the parish community for the 30 hours. Because the parish is tax exempt, the facilities are NOT available for partisan activity or political fund raising. St. Philip the Apostle Catholic Church and parish community reserves the right to make the final determination on the appropriateness of each proposed use of the facilities. All uses shall, in every respect, be lawful and conducted within the bounds of Catholic Church teachings.

INSURANCE: Applicants for the use of St. Philip Hall will be required to provide liability insurance that can be obtained either from the Diocese of Santa Rosa ( the form is available upon request) or from the applicant’s insurance company. The applicant’s liability coverage is to be at least a two million dollar policy. With this option, the applicant must provide the Parish with a certificate of insurance, COI, naming the Diocese of Santa Rosa and the Parish as additionally insured. NOTE: most homeowner’s insurance policies will not provide a COI that has the “additionally insured” wording. So most individuals will need to purchase the event insurance through the Parish option.

ALCOHOL: Alcoholic beverages may not be sold, served or consumed without special permission from St. Philip the Apostle Catholic Church. Alcohol use, if permitted, must comply with all California Alcoholic Beverage Control Laws and local ordinances.

SMOKING: Smoking is not permitted inside the parish hall building, or on the patio between the Hall and Church. Parking is permitted in the parking lot.

DECORATIONS: No decorations may be attached to walls, ceilings or any part of the building without the permission of the Hall supervisor.

HALL FURNISHINGS: All hall church owned furnishings are to remain in the hall. There is no additional room to store non-church furnishings within the hall.

ADDITIONAL STRUCTURES: No tents may be erected in the St. Philip parking lot. A tent may be erected on the hall patio, but cannot be attached in any way to the hall or church structures. A patio tent may not impact the patio trees in anyway. The tent dimensions are to be provided to the Hall supervisor for approval. The outside structure will require a permit from the Sonoma County Permit and Resource Management Department. The renter will pay any fees incurred from their inspection.

EVENT VENDOR RENTALS: We cannot accommodate the renting of tables, chairs, or any large furnishings that cannot be removed from the hall by the time the event is over within the 30 hour time frame.

KITCHEN USE: There are two types of kitchen uses. One is the prep, cooking of food and cleanup for and event using the hall kitchen, it’s cookware and cooking equipment available in the Hall kitchen.

The second use is for staging of the pre-prepped food for the event, i.e., a caterer. This would require the party providing the food to also provide their own kitchen equipment as needed for the event.
For any event the renter will be required to review the current kitchen inventory. The Hall supervisor will sign off that the inventory list if it matches the existing inventory. At the end of the event the physical cookware inventory will be again reviewed for missing equipment. If the post event inventory matches the signed off inventory list there will be no additional charges.
If the post event kitchen inventory does not match the signed off inventory list there will be a charge for the missing items. Replacement cost will come out of the security deposit.

JUVENILES: When the St. Philip Hall is used by persons under 18, there must be a responsible adult present for every ten juveniles at the event.

REPORT OF INJURY: Event attendees are required to immediately report any damages or injury to participants at the event to the Hall supervisor.

DEPOSIT: A $750.00 refundable deposit is due at the time the event is booked. If the event is cancelled prior to the events scheduled date, $200.00 of the deposit is forfeited. Full payment of all fees associated with the hall rental is due thirty days in advance of the events scheduled date. The refundable deposit will be returned following the event if the facilities interior, outside areas, parking lot and missing kitchen equipment are left in clean and undamaged condition. If the 30 hours needed for the event is exceeded the excess charges will be taken from the security deposit and/or additional payment from the renter.

CUSTODIAL SERVICES: It is up to the renter to make arrangements for the end of event cleanup. There are two custodial service companies that we use for the hall. The contact information is; 1) 707-703-2668 ask for Elva, 2) 707-657-8131 ask for Maria.

Weekly Non-profit Groups in Hall

AA Meeting Occidental Tonight : Friday at 8:00PM

Open meeting for alcoholics; visitors welcome.
http://www.sonomacountyaa.org/